Job Posting: School Administrative Manager

Institution: Omar Ibn Al Khattab Centre
Location: Edmonton, AB
Job Type: Full-Time
Salary: $45,000.00 – $65,000.00 per year, commensurate with experience
Start Date: As soon as possible

About Us:
The Omar Ibn Al Khattab Centre is a prominent Islamic centre in Edmonton, dedicated to serving the community through spiritual guidance, community engagement, and exceptional educational programming. Our learning environment is rooted in faith-based values and a commitment to academic excellence. We are seeking a dedicated and professional School Administrative Manager to lead the administrative operations of our educational programs and contribute to our vibrant community.

Position Summary:
The School Administrative Manager is a cornerstone of our educational leadership team, responsible for ensuring the efficient and seamless operation of the school office. This pivotal role involves overseeing daily administrative activities, managing financial and record-keeping systems, supervising support staff, and ensuring compliance with all relevant policies. The ideal candidate is a proactive and detail-oriented leader capable of fostering a welcoming and organized environment that reflects the Centre's Islamic values and commitment to excellence.

Key Responsibilities:

• Lead and manage all daily administrative operations to ensure an efficient and effective school office.

• Supervise, mentor, and support office staff, managing schedules and workflows to foster a positive and productive team environment.

• Manage the full employee lifecycle for administrative staff, including recruitment, onboarding (contracts, background checks, payroll setup), and performance management.

• Oversee key financial processes, including budgeting, reporting, accounts payable/receivable, and tuition fee management in accordance with responsible financial practices.

• Ensure compliance with school-wide policies and applicable Alberta Education requirements.

• Maintain accurate and confidential school records, manage official correspondence, and oversee the student information system (SIS).

• Act as a primary point of contact for parents, staff, and the community, handling inquiries with professionalism and discretion.

• Collaborate with the Centre’s leadership on strategic initiatives and perform other duties as assigned.

Qualifications and Skills:

• A diploma or degree in Business Administration, Education Administration, or a related field.

• A minimum of 2-3 years of progressive experience in an administrative management role, preferably within an educational or non-profit setting.

• Exceptional organizational and multitasking skills, with a keen eye for detail.

• Excellent written and verbal communication and interpersonal abilities.

• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with Student Information Systems (SIS) and accounting software (e.g., QuickBooks).

• Proven leadership skills with experience in team coordination and supervision.

• A clean Police Information Check with a Vulnerable Sector Search is mandatory.

Benefits:

• Dental and extended health coverage.

• On-site parking.

• Supportive and collaborative team environment.

• Opportunities for professional development.

Schedule:

• Monday to Friday

• 8-hour shift

• In-person work required

How to Apply:
Interested candidates are invited to submit a resume and a cover letter outlining their suitability for the role. Please email your application to info@oiacedmonton.ca with the subject line: "Application for School Administrative Manager".

We thank all applicants for their interest; however, only those selected for an interview will be contacted.